Zoho Calendar

Free Calendar

Zoho Calendar

All about Zoho Calendar: plans, registration, alternatives, and features - everything you need to get started and streamline your scheduling.

banner

What is Zoho Calendar?

Whether you're a solo entrepreneur or part of a large business group, Zoho Calendar adapts to your needs, keeping your business organized and efficient.

Key Zoho Calendar’s features:

  • Seamless integration with Zoho ecosystem’s software: Zoho CRM, Zoho One, Zoho WorkDrive, Zoho Forms, Zoho mobile app

  • Multi-calendar management

  • Cross-device synchronization

  • Advanced event scheduling

Zoho Calendar’s benefits for businesses:

  • Streamlined project management

  • Effortless group coordination

  • Efficient meeting organization

Zoho Calendar goes beyond basic scheduling, offering:

  • Seamless integration with Zoho ecosystem’s software: Zoho CRM, Zoho One, Zoho WorkDrive, Zoho Forms, Zoho mobile app

  • Collaborative tools for team synergy

  • Centralized data management

  • Workflow optimization

Perfect for:

  • Small meet-ups

  • Complex business projects

  • Daily schedule organization

This versatile calender software empowers businesses to:

  • Enhance productivity

  • Improve team coordination

  • Simplify scheduling processes

How to setup Zoho

Setting up your Zoho Calendar is a straightforward process that can help streamline your business scheduling. Here's a step-by-step guide to get you started with this powerful calendar software:

Sign Up for Zoho

  • •Visit the Zoho website and click on the "Sign Up" button.

  • •You can sign up using your email address or through Google or Microsoft accounts.

  • •If you're already using other Zoho apps like Zoho CRM or Zoho One, use the same login credentials.

Access Zoho Calendar:

  • •Once logged in, navigate to the Zoho Calendar app from your Zoho dashboard.

  • • If you can't find it, use the search function or look under the "Productivity" category.

Set Up Your Profile:

  • •Click on your profile icon and select "Settings.".

  • •Fill in your personal information and set your preferred time zone.

  • •This ensures your calendar events are displayed correctly across different regions.

Customize Your Calendar:

  • •In the settings, you can customize your calendar view, working hours, and notification preferences.

  • •Choose your preferred first day of the week and default calendar view (day, week, or month).

Create Multiple Calendars:

  • •Click on the "+" icon next to "My Calendars" in the left sidebar.

  • •Name your new calendar and choose a color for easy identification.

  • •You can create separate calendars for different projects or departments.

Integrate with Other Zoho Apps:

  • • If you use Zoho CRM, Zoho Forms, or Zoho WorkDrive, link them with your calendar.

  • •This integration allows for seamless data flow between your calendars and other business tools.

Set Up Domain-Specific Email (Optional):

  • •If you have a business domain, you can set it up with Zoho to use your custom email addresses.

  • •This adds a professional touch to your calendar invites and communications.

Install Mobile App:

  • •Download the Zoho Calendar app on your mobile device for on-the-go access.

  • •Available for both iOS and Android platforms.

Import Existing Calendars:

  • • If you're switching from another calendar app, import your existing events.

  • •Zoho Calendar supports imports from various formats, including iCal and CSV.

Explore Advanced Features:

  • •Once your basic setup is complete, explore advanced features like resource booking, appointment scheduling, and calendar sharing.

  • •These tools can significantly enhance your business productivity.

By following these steps, you'll have a fully functional Zoho Calendar ready to help manage your schedule efficiently. Remember, Zoho Calendar is part of the broader Zoho ecosystem, so consider exploring how it can work with other Zoho apps to boost your overall business efficiency.

How Zoho Calendar Works

banner2

Zoho Calendar app offers a range of features designed to streamline your business scheduling needs. Here's how Zoho Calendar works and its main functions:

Event Creation and Managemen:

Easily create, edit, and delete events in your calendar. You can set event details such as date, time, location, and add notes or attachments. This feature integrates well with Zoho CRM, allowing you to link events to specific deals or contacts.

Multiple Calendar Views:

Switch between day, week, month, and year views to get a comprehensive overview of your schedule. This flexibility helps you plan effectively, whether you're looking at short-term tasks or long-term projects.

Sharing and Collaboration:

Share your calendar with team members or clients, making it simple to coordinate schedules and plan meetings. This feature works seamlessly with Zoho One, enhancing overall business collaboration.

Reminders and Notifications:

Set up customizable reminders for important events. Receive notifications via email or push notifications on your mobile device, ensuring you never miss a crucial appointment or deadline.

Integration with Other Zoho Apps:

Zoho Calendar integrates smoothly with other Zoho applications. For instance, you can create events directly from Zoho Forms submissions or link calendar events to files in Zoho WorkDrive.

Resource Booking:

Book meeting rooms, equipment, or other resources directly through the calendar interface. This feature is particularly useful for businesses managing shared resources.

Time Zone Management:

Easily manage events across different time zones, a crucial feature for businesses operating globally or with remote teams.

Recurring Events:

Set up recurring events for regular meetings or tasks, saving time on manual entry and ensuring consistency in your schedule.

Mobile Access:

Access your calendar on-the-go with the Zoho Calendar mobile app, available for both iOS and Android devices.

Import/Export Functionality:

Import events from other calendars or export your Zoho Calendar data, providing flexibility and ensuring you can always access your schedule information.

Zoho Booking plans

Zoho Basic Plan

For teams aiming to streamline their appointments and online meetings with clients

$8/seat/mo

Free features plus

  • •

    Ability to invite multiple guests

  • •

    Manual bookings

  • •

    Easy canceling and rescheduling

  • •

    Two-way calendar sync (Zoho Calendar, Google, O365/Outlook.com)

  • •

    Automatic confirmation, reminder, and cancellation emails

Zoho Premium

For organizations aiming to provide a personalized experience to their clients

$12/seat/mo

Free features plus

  • •

    Group and recurring group bookings

  • •

    Resource booking (rooms, equipment)

  • •

    Customer portal

  • •

    Domain attachment for booking page

Wellpin

For individuals starting out with basic scheduling

Always Free

Standard features plus

  • •

    Unlimited Calendars Connections

  • •

    Managing Meeting Durations With One Link

  • •

    Time Zone Management

  • •

    Files Attachment To Meetings

  • •

    Automatic Confirmation, Reminder, And Cancellation Emails

  • •

    AI-Powered follow-ups (coming soon)

Get Now

Zoho Basic Plan

The Zoho Basic Plan offers a comprehensive set of features for businesses seeking efficient scheduling solutions. This plan integrates seamlessly with other Zoho software like Zoho CRM, Zoho One, and Zoho WorkDrive, enhancing your overall productivity. With over 2000 app integrations via Zapier, businesses can streamline their workflows.

Tariff Options

  • •Automatic notification for admin rescheduling

  • •Customizable email notification templates

  • •Mobile app for admin and staff

  • •Automatic time zone conversion for customers

  • •Ability to collect notes on bookings

  • •Option to change in-app text

  • •Custom fields in booking form

  • •Zoho Desk bookings plug-in

  • •Mailchimp integration via Zoho Flow

  • •Appointment reports

  • •API access

  • •And many more

Zoho Premium

The Zoho Premium Plan elevates your business scheduling capabilities, seamlessly integrating with Zoho CRM, Zoho One, Zoho Forms and other Zoho apps. This comprehensive calender software solution offers advanced features to streamline your workflow and enhance customer engagement.

Tariff Options

  • •Zoho CRM sync and calendar integration

  • •Online payment processing

  • •Revenue reports

  • •Custom functions with script builder

  • •HIPAA compliance

  • •SMS gateway integration

  • •Booking page auto-translation

  • •Zoho SalesIQ integration for live chat appointments

This plan empowers businesses with robust calendars tools for efficient scheduling, project management, and customer interaction across the Zoho ecosystem.

Comparison of plans

Lorem ipsum dolor sit amet consectetur. Risus dictum id adipiscing sed. Malesuada adipiscing justo orci convallis.In quisque odio nunc pulvinar eleifend Lorem ipsum

Features

Zoho

WellPin

Calendly

Sync with your calendars and video apps

+

+

+

Set all meetings within one link

-

+

-

Choose your suitable meetings duration

+

+

+

Share your meeting availability

+

+

+

Multiple calendars for availability and scheduling

+

+

-

Attach files to your meetings

-

+

-

Choose a suitable meeting duration with one link

-

+

-

Comparison

Pricing: Zoho Calendar is competitively priced, especially when considering its integration with the Zoho ecosystem. Picktime offers the most generous free plan

Integration: Zoho Calendar excels in integration with other Zoho products, which is beneficial for businesses already using the Zoho suite.

Features: All services offer core scheduling features. Zoho Calendar and Setmore stand out for resource booking. Doodle is unique with its focus on meeting polls.

Scalability: Zoho Calendar, Calendly, and Setmore offer more scalable solutions for growing teams.

User Interface: Calendly is often praised for its simple, user-friendly interface. Zoho Calendar's interface can be more complex due to its extensive features.

Sync with your calendars and video apps:

  • Zoho Calendar: Syncs with Google, Outlook, and integrates with Zoom, Google Meet, and Microsoft Teams

  • Calendly: Excellent integration with major calendar services and video conferencing tools

  • Doodle: Syncs with popular calendars and video conferencing platforms

  • YouCanBookMe: Offers calendar sync and video app integration

  • Setmore: Provides calendar sync and video meeting integration

  • Picktime: Supports calendar sync and integration with some video apps

Set all meetings within one link:

  • Zoho Calendar: Limited functionality for setting multiple meeting types in one link (disadvantage)

  • Calendly: Lacks a comprehensive "one link for all" feature (disadvantage)

  • Doodle: Offers Bookable Calendar feature for multiple meeting types in one link

  • YouCanBookMe: Provides a single link for various meeting types

  • Setmore: Allows creation of a booking page with multiple service types

  • Picktime: Offers a single link for various services

Choose your suitable meetings duration:

  • All services allow customization of meeting durations

Share your meeting availability:

  • All services offer features to share available time slots with clients or team members

Multiple calendars for availability and scheduling:

  • Zoho Calendar: Supports multiple calendars but may have limitations in combining them for scheduling (disadvantage)

  • Calendly: Excellent support for multiple calendars and combining availability

  • Doodle: Supports multiple calendars for availability

  • YouCanBookMe: Allows connection of multiple calendars

  • Setmore: Supports multiple staff calendars

  • Picktime: Offers multiple calendar management

Collaborate better with resource booking:

  • Zoho Calendar: Strong resource booking features, especially when integrated with Zoho Bookings

  • Calendly: Limited resource booking capabilities (disadvantage)

  • Doodle: Basic resource management features

  • YouCanBookMe: Offers resource booking functionality

  • Setmore: Provides robust resource booking features

  • Picktime: Includes resource management and booking

Best Alternatives Zoho

Doodle

Doodle is a free online tool for finding the perfect meeting time for your team.expand_more Simply propose several dates and times, and Doodle lets everyone vote on their availability. No more endless email chains! Doodle integrates seamlessly with your existing calendar and avoids the need for registration for basic features.

Zoho booking

Zoho Bookings cuts through the hassle of scheduling meetings for you and your team. This free online tool lets clients book appointments directly, eliminating back-and-forth emails. Control your availability, set meeting types and durations, and even collect payments online. It integrates with your existing calendar and Zoho products like Zoho Analytics for data insights.

YouCanBookMe

Streamline team scheduling with YouCanBookMe, a free online tool that simplifies communication and meeting setup. Share your availability and sync it with your existing calendar for seamless booking.

SimplyBook.me

SimplyBook.me is a robust online booking system that competes with Zoho Bookings in the appointment scheduling space. While it doesn't offer the extensive ecosystem integration of Zoho Calendar with tools like Zoho Analytics or Zoho Sheets, SimplyBook.me provides a comprehensive set of features for service-based businesses.

  • •It offers a free plan with basic functionality, making it accessible for small teams.

  • •SimplyBook.me excels in customization options for booking pages and provides strong marketing tools.

  • •Unlike Zoho's all-in-one approach, SimplyBook.me focuses solely on booking and scheduling, which some users prefer for its simplicity and specialized features.

Free Zoho Alternatives

ads

Wellpin

★

★

★

★

★

Wellpin.io is your new go-to scheduling assistant. Forget about the hassles of traditional scheduling tools. With Wellpin, you can create personalized meeting links, set your availability, and sync effortlessly with your calendar. It’s perfect for individuals and teams alike. Transform the way you schedule your meetings!

Starting price: Free

Learn More

ads2

Setmore

★

★

★

★

★

Setmore is a versatile appointment scheduling platform designed for teams of all sizes. While it lacks the deep integration with tools like Zoho Analytics or Zoho Sheets, Setmore offers a user-friendly interface for managing bookings and team calendars.

Starting price: Free

Learn More

aDsThird

Picktime

★

★

★

★

★

Picktime is a free online scheduling software that caters to small businesses and individual professionals. While it doesn't offer the extensive analytics capabilities of Zoho Calendar or integrate with Zoho Sheets, Picktime provides a simple, intuitive interface for managing appointments and team schedules.

Starting price: Free

Learn More

What Our Experts Says

man1

Dr. Emily Chen, Business Efficiency Consultant

"As an efficiency expert, I'm thoroughly impressed with Zoho Calendar. While Calendly excels in appointment scheduling, Zoho Calendar offers a more comprehensive solution, seamlessly integrating with Zoho CRM and Zoho One. Unlike Wellpin.io's focus on personal productivity, Zoho Calendar caters brilliantly to complex business needs. Its synergy with Zoho Analytics and Zoho Sheets offers invaluable insights into time management. The free version is feature-rich, but the paid tiers unlock even more potential. Zoho support is responsive, making troubleshooting a breeze.

man2

Mark Thompson, Software Integration Specialist:

In my 15 years of evaluating business software, Zoho Calendar stands out as a top-tier solution. While Calendly is great for scheduling, and Wellpin.io offers unique visual planning, Zoho Calendar's integration capabilities are unparalleled. It works flawlessly with Zoho CRM, Zoho Forms, and Zoho WorkDrive, creating a cohesive productivity suite. I'm particularly impressed with how it complements Zoho Bookings, offering more robust features than Calendly for complex scheduling needs. The app's performance in handling multiple calendars surpasses Wellpin.io, and its compatibility with Zoho Sheets allows for powerful data analysis. Zoho support is always on point, making it a superior choice for businesses.

girl1

Sarah Rodriguez, Digital Transformation Consultant:

Zoho Calendar is a cornerstone of digital transformation for my clients. While Calendly offers excellent scheduling features and Wellpin.io provides innovative visual planning, Zoho Calendar, as part of the Zoho One suite, offers unmatched value for businesses. Its integration with Zoho CRM and Zoho Analytics provides actionable insights that neither Calendly nor Wellpin.io can match. The calendar's simplicity masks its sophisticated features, handling everything from team meetings to complex booking scenarios more comprehensively than its competitors. For businesses seeking a fully integrated calendar solution that goes beyond basic scheduling or personal productivity, Zoho Calendar is the clear winner over Calendly and Wellpin.io.

Zoho Calendar Reviews

girl2

Sarah T., Marketing Manager

★

★

★

★

★

Zoho Calendar is a game-changer for our team! Its simple interface integrates seamlessly with Zoho CRM and Zoho Sheets, making scheduling meetings a breeze. The free version offers fantastic value for small businesses.

man3

Michael R., IT Director

★

★

★

★

★

As a Zoho One user, I'm impressed with Zoho Calendar's capabilities. It syncs perfectly with Zoho WorkDrive and Zoho Analytics, giving our team a comprehensive view of our schedules and productivity. Excellent Zoho support too!

girl3

Emily L., Freelance Consultant

★

★

★

★

★

Zoho Calendar's integration with Zoho Bookings revolutionized our client meetings. The intuitive interface and powerful features streamline our scheduling process. Zoho reviews were spot-on about its effectiveness!

man4

David K., Project Manager

★

★

★

★

★

I love how Zoho Calendar simplifies our team's scheduling. Its compatibility with Zoho Forms and Zoho CRM has improved our workflow significantly. The Zoho support team is always helpful when needed

FAQ

Is Zoho Calendar a simple app to use for business scheduling?

Yes, Zoho Calendar offers a user-friendly interface, making it a simple yet powerful calendar app for businesses of all sizes. It seamlessly integrates with other Zoho software like CRM, WorkDrive, and Sheets for comprehensive scheduling.

Can I use Zoho Calendar for free with other Zoho apps?

Zoho Calendar is included for free with Zoho One subscription. It also offers a free plan with basic features, perfect for small teams or individuals. For more advanced features, consider Zoho Bookings.

How does Zoho Calendar integrate with Zoho CRM and Zoho Analytics?

Zoho Calendar syncs seamlessly with Zoho CRM, allowing you to schedule meetings directly from customer records. It also integrates with Zoho Analytics, enabling you to generate insightful reports on your team's scheduling patterns and productivity.

Can I use Zoho Calendar to schedule meetings with external clients?

Absolutely! Zoho Calendar allows you to create shareable booking links, making it easy for external clients to schedule meetings based on your availability. This feature is particularly useful when combined with Zoho Bookings.

Are there any Zoho Calendar reviews or Zoho support options available?

Many positive Zoho reviews highlight Calendar's functionality. For support, Zoho offers comprehensive documentation, video tutorials, and a dedicated support team to help you make the most of your Zoho Calendar and other Zoho apps.

Support

Send Me The Guide